2008-04-08 Town Council Special/Workshop Meeting ® I Special[Workshop Meeting
2 Taos Town Council
3 Town Council Chambers
4 120 Civic Plaza Dr.
5 Taos,New Mexico 87571
6 Tuesday,April 8,2008
7 9:30 a.m.
8
9 MINUTES
10
11
12 SPECIAL MEETING
13 1. CALL TO ORDER: The Special Meeting of the Taos Town Council was called to
14 order by the Honorable Mayor Bobby F.Duran at 9:34 a.m.
15
16 2. ROLL CALL: Ms. Renee Lucero, Town Clerk called roll and a quorum was
17 present.
18
19 Those present were Mayor Bobby F.Duran, Councilmembers Rudy Abeyta, Gene
20 Sanchez and Amy Quintana. Also present were Interim Town Manager Abigail
21 Adame, Town Attorney Renee Barela Gutierrez and Town Clerk Renee Lucero.
22 Absent was: Councilmember Darren Cordova was absent due attendance at the
23 CDBG Allocation Meeting.
24
25 3. PLEDGE OF ALLEGIANCE: Councilmember Abeyta led the audience in the
26 pledge of allegiance.
27
28 4. APPROVAL OF AGENDA: Councilmember Abeyta made a motion to approve
29 the Agenda as presented. Councilmember Quintana seconded the motion. The
30 motion carried unanimously.
31
32 5. CITIZENS FORUM: No one came forward.
33
34 6. MATTERS FROM STAFF
35 A. Tina Torres,Purchasing Agent
36 Recommendation to award RFP 07-08-15 Improvements to Taos Valley Regional
37 Wastewater Treatment Plant and authorization for the Mayor or Town Manager to
38 negotiate and enter into a contract with Souder,Miller&Associates.
39
40 Councilmember Sanchez made a motion to approve the item as presented.
41 Councilmember Quintana seconded the motion. The motion was approved by
42 an affirmative vote. Those voting AYE were: Councilmembers Abeyta,
43 Quintana and Sanchez.
44
45
46
Page 1 of 6
Town of Taos Special/Workshop Meeting Minute April 8,2008
® 1 B. Allen Vigil,Planning Director
2 Approval of Out-of-State travel for David Martinez, Building Official, to attend
3 the "Steel Structures Technology Center, Inc." April 29 to May 1, 2008, in Las
4 Vegas, Nevada, officially recognized for continued education toward ICC
5 Certification.Estimated training cost$1,239.00.
6
7 Councilmember Abeyta made a motion to approve as presented.
8 Councilmember Quintana seconded the motion. The motion was approved by
9 an affirmative vote. Those voting AYE were: Councilmembers Abeyta,
10 Quintana and Sanchez.
11
12 7. ADJOURNMENT: A motion was made by Councilmember Abeyta and seconded
13 by Councilmember Quintana to adjourn the meeting. The motion carried
14 unanimously and the meeting adjourned at 9:40 a.m.
15
16
17 WORKSHOP MEETING(Immediately following Special Meeting)
18
19 1. CALL TO ORDER: The Special Meeting of the Taos Town Council was called to
20 order by the Honorable Mayor Bobby F.Duran at 9:41 a.m.
21
22
23 2. ROLL CALL: Ms. Renee Lucero, Town Clerk called roll and a quorum was
24 present.
25
26 Those present were Mayor Bobby F.Duran, Councilmembers Rudy Abeyta, Gene
27 Sanchez and Amy Quintana. Also present were Interim Town Manager Abigail
28 Adame, Town Attorney Renee Barela Gutierrez and Town Clerk Renee Lucero.
29 Councilmember Cordova arrived later at 1:10 due to attendance at the CDBG
30 Allocation Meeting.
31
32 3. APPROVAL OF AGENDA:
33
34 Add Item 4.E.2. - Request approval to award contract for Taos Community
35 Auditorium Improvement Project to MSR(Michael S.Rich Contractors,Inc.) in
36 the amount of $1,263,0003, NMGRT $100,250.86 for a total amount of
37 $1,363,253.86.
38
39 Add TO Item 4.E.1. -5) Capital Improvement Fund (51)—a).Increase revenues
40 and expenditures in the amount of$100,000 for a donation received from Taos
41 Center of the Arts for TCA Improvements. b) Transfer from Airport Substation
42 Project to TCA Improvements for $172,000 to cover award amount of the
43 project.
44
45
Page 2 of 6
Town of Taos Special/Workshop Meeting Minute April 8,2008
1 Councilmember Abeyta made a motion to approve the Agenda as amended.
2 Councilmember Sanchez seconded the motion. The motion carried unanimously.
3
4 4. REPORTS FROM CONSULTANTS/OTHERS
5 A. Taos Artists Organization Steering Committee, progress report on increase in
6 paid membership, the expansion of the data base of persons of interest, support of
7 Taos as a destination for lovers and buyers of visual art, support of the community
8 and our long range goals
9 B. Jill Cline,Taos Entrepreneurial Network Report
10 C. Peter Faye, Pueblo de los Suefios Homeowners Association, regarding
11 problems with water and mud.
12
13 Peter Faye gave a handout regarding the problems with flooding and mud.
14
15 Public Works Director French Espinoza stated he has spoken with Peter Faye and
16 homeowners. He doesn't believe this is the town's fault. The landscaping is
17 beautiful, but it did obstruct some of the natural draining. A meeting is being
18 scheduled with the New Mexico Department of Transportation around April 15 to
19 discuss the problem with homeowners.
20
21 Councilmember Sanchez asked why the problem hadn't been taken care of before.
22
23 Public Works Director French Espinoza stated it wasn't budgeted for.
24
25 Councilmember Abeyta asked if sidewalks will alleviate the problem.
26
27 Public Works Director French Espinoza stated yes,with curbs and gutters.
28
29 D. Georgia Page and Peter Wengert,Alliance of Taos Neighborhoods, regarding
30 Smart Code. Spoke regarding protecting the green belt.
31 E. Matt Foster, Long-Range Planner, regarding Update to the Sustainable
32 Building Ordinance
33 F. UNM Taos Patricia Gonzales gave a briefing of funds that have already been
34 acquired for the Childcare Facility Furnishings. They are requesting that the
35 Town allocate$30,000 as promised next fiscal year.
36 G. Jim Thompson, Engineer - Mr. Thompson, along with Mauro Rosales,
37 Buildings Director, presentation on the pool interior renovation projects to the
38 Council and briefing on the necessity of the renovations and the improvements
39 that will be accomplished. Contract TT-95-155 with Thompson Engineering, Inc.
40 in the amount of$14,430.00.
41 H. Luis Reyes, update on command center. There was a discussion on documents
42 still needed and how to proceed. A Special Meeting will be set up regarding this
43 issue.
44
45
46
Page 3 of 6
Town of Taos Special/Workshop Meeting Minute April 8, 2008
1 5. MATTERS FROM DEPARTMENT HEADS/STAFF
2 A. Ron Yachinich, Convention Services Director
3 Approval for Jeanne Kitzman to travel to Long Beach, CA for 12th Annual
4 HSMAE Affordable Meetings West Trade Show June 10-12, 2008 at the Long
5 Beach Convention Center. Total estimated cost of trip: $4,001.00 (Referred to
6 Consent Agenda)
7 B. Francella Garcia, Grants Administrator
8 Approval and acceptance of Memorandum of Understanding TT-08-47 between
9 the Town of Taos and the Dream Tree Project to act as the fiscal agent for
10 legislative appropriation 07-L-G-5602 for the purpose of purchasing and
11 equipping a van. The fair market value on the 2008 Chevrolet Uplander Mini-
12 Van to be purchased with the legislative appropriation amounts to $17,179.00
13 with a fair market rental value of $238.60 per month. (Referred to Consent
14 Agenda)
15 C. Francisco "French"Espinoza,Public Works Director
16 1.Review and approval to enter into signalization and lighting agreement between
17 the Town of Taos and NMDOT for NM585. This agreement would target the
18 intersection of NM585 an NM68 for signalization. Pedestrian crossing beacons
19 and advanced hazard identification beacons will be installed at Gusdorf Road,
20 Weimer Road, and Camino de Colores intersections. Lighting would be installed
21 for all four intersections. (Referred to Consent Agenda)
22 2. Review and approval to enter into contract between Woolpert Inc. and the
23 Town of Taos. Woolpert was awarded the contract from RFP 04-05-22 to be
24 renewed up to four years. This will be the fourth year of the contract. Amount in
25 budget is $53,607.54. (Referred to Consent Agenda)
26 3. Approval and consideration of Out of State travel for Delilah Garcia, Transit
27 Superintendent to attend the 3rd Annual FTA Drug and Alcohol Program
28 National Conference in Orlando, FL between April 30th and May 2nd. Based on
29 actual expenses. Expenses will be reimburseable by the state as Administrative
30 expenses.Estimated cost of trip: $1077.53 (Referred to Consent Agenda)
31 D. Eric Montoya,Administrative Fire Chief
32 Recommendation to approve purchase of a new Air Compressor with Purification
33 System in the Amount of$43,600.00 from Fire Service Equipment. It is a Two
34 Bottle Charging Station and a Horizontal Six Bottle Cascade System with all
35 Required Plumbing and Storage Rack to be Delivered and Installed at the Taos
36 Fire Department. Items needed are required by NFPA and ISO for firefighter
37 safety and for the filling of our current air packs. As per bid 07-08-17 advertised
38 in the Albuquerque Journal on March 16-17, 2008 and the Taos News on March
39 20,2008. (Referred to Consent Agenda)
40 E. Marietta Fambro,Finance Director
41 1. Approval of Resolution 08-19 Budget Adjustment Request - 1) General Fund
42 (11) - Increase Interfund Transfer Out and decrease Unreserved Fund Balance
43 in the amount of$20,000 to cover expenditures for Taos County Courthouse
44 Restrooms and $15,000 to cover additional costs for EIS. 2) Community
45 Grants Fund (30) - Increase Interfund Transfer In by $20,000 and transfer
46 from Economic Development - CIDirect project in the amount of$50,000 to
Page 4 of 6
Town of Taos Special/Workshop Meeting Minute April 8,2008
1 the Taos County Courthouse Restrooms project - total amount $70,000. 3)
is 2 Airport Improvements Fund (52) - Increase Interfund Transfer In by $15,000
3 and increase expenditures for additional costs for the EIS. 4) Wastewater
4 Treatment Fund (63) - Decrease Unreserved Fund Balance in the amount of
5 $10,000 to cover expenditures to purchase purification system at treatment
6 plant. 5) Capital Improvement Fund (51) — a). Increase revenues and
7 expenditures in the amount of $100,000 for a donation received from Taos
8 Center of the Arts for TCA Improvements. b) Transfer from Airport
9 Substation Project to TCA Improvements for$172,000 to cover award amount
10 of the project.
11 (Items 1-3 and 5 ivere referred to Consent Agenda)
12 (Item 4 was Referred to Regular Agenda)
13 2. Request approval to award contract for Taos Community Auditorium
14 Improvement Project to MSR (Michael S. Rich Contractors, Inc.) in the
15 amount of $1,263,0003, NMGRT $100,250.86 for a total amount of
16 $1,363,253.86. (Referred to Regular Agenda)
17 F. Mark Fratrick,Airport Manager
18 NDB (Non-Directional Beacon) deactivation; proposal to take the NDB out of
19 service. (Referred to Consent Agenda)
20 G. Renee Lucero,Town Clerk
21 1. Consideration and approval of Transfer of Location of Club Liquor License
22 #8186/Application No. 548158 for Taos Yacht & Sports Club, Inc located at
23 1109 Paseo del Pueblo Sur. (Referred to Public Hearing)
24 2. Consideration and approval of a special dispenser permit application for Liquor
25 License No. 2660 (Shadow's Lounge& Grill) for DMC Broadcasting, Inc. for
26 the Mother's Day Music on the Park celebration to be held at Filemon
27 Sanchez Park on May 10 & 11, 2008 from Noon to 10:00 p.m.. Up to 4,500
28 people are expected to attend. (Referred to Regular Agenda)
29
30 6 MATTERS FROM TOWN ATTORNEY
31 A. Discussion on proposed Ordinance banning plastic bags (Referred to Regular
32 Agenda)
33 B. Discussion and approval of Resolution appointing a voting member and alternate
34 to the Taos Regional Landfill Board and Intergovernmental Council. (Referred to
35 Regular Agenda)
36 C. Discussion and approval of a modification to an existing JPA on membership on
37 the Taos Regional Landfill Board. (Referred to Regular Agenda)
38 D. Discussion regarding Angus McGowen property condemnation. (Referred to
39 Regular Agenda)
40
41 7. MATTERS FROM TOWN MANAGER
42 Consideration and approval of Resolution 08-08 - Council Rules of Procedure.
43 (Referred to Regular Agenda)
44
® 45
46
Page 5 of 6
Town of Taos Special/Workshop Meeting Minute April 8,2008
1 8. MATTERS FROM MAYOR AND COUNCIL
2 Discussion on proposed Ordinance modifying classification of department heads.
3 (Item was tabled and will be added to Regular Meeting in May)
4
5 9. EXECUTIVE SESSION: Councilmember Cordova made a motion to go into
6 Executive Session to discuss the following: 1) Taos Pueblo Water Adjudication
7 Review; 2) Iimited personnel matters regarding the Public Relations Director; 3)
8 limited personnel matters regarding the Interim Town Manager; 4) limited
9 personnel matters regarding the Town Attorney; 5) pending or threatened
10 litigation regarding project participation agreements; and 6) Request For
11 Proposals and contract negotiations for Alexander Gusdorf Eco- Park pursuant
12 to NMSA 197810-15-1-H. and 2.,7.,and 6.
13
14 Councilmember Abeyta seconded the motion. The motion was confirmed by an
15 affirmative vote. Those voting AYE were: Councilmembers Cordova, Abeyta,
16 Sanchez and Quintana.
17
18 At 5:25 p.m., Councilmember Cordova made a motion to come out of Executive
19 Session and stated that discussion in the Executive Session was limited to the
20 item as it was called for. Councilmember Sanchez seconded the motion. The
21 motion was confirmed by an affirmative vote. Those voting AYE were:
22 Councilmembers Cordova,Abeyta,Sanchez and Quintana.
23
24 10.ADJOURNMENT: A motion was made by Councilmember Cordova and
25 seconded by Councilmember Sanchez to adjourn the meeting. The motion carried
26 unanimously and the meeting adjourned at 5:30 p.m.
27
28 APPROVED:
29
30
31 Bobby F.buran Mayor
32
33
34 �TT: '
35
36
37 6enee Lucero,T&Y Clerk
38 f
39
40
41
Page 6 of 6
SPECIAL/WORKSHOP MEETING
Taos Town Council
Town Council Chambers
120 Civic Plaza Drive
Taos,New Mexico 87571
Tuesday,April 8,2008
9:30 a.m.
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SPECIAL/WORKSHOP MEETING
Taos Town Council
Town Council Chambers
120 Civic Plaza Drive
Taos,New Mexico 87571
Tuesday,April 8,2008
9:30 a.m.
AGENDA
SPECIAL MEETING
I. CALL TO ORDER BY THE HONORABLE MAYOR BOBBY F.DURAN
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. CITIZENS FORUM
6. MATTERS FROM STAFF
A. Tina Torres,Purchasing Agent
Recommendation to award RFP 07-08-15 Improvements to Taos Valley
Regional Wastewater Treatment Plant and authorization for the Mayor or
® Town Manager to negotiate and enter into a contract with Souder, Miller &
Associates.
B. Allen Vigil,Planning Director
Approval of Out-of-State travel for David Martinez, Building Official, to
attend the "Steel Structures Technology Center,Inc."April 29 to May 1,2008,
in Las Vegas, Nevada, officially recognized for continued education toward
ICC Certification.Estimated training cost$1,239.00.
7. ADJOURNMENT
WORKSHOP MEETING(Immediately following Special Meeting
I. CALL TO ORDER BY THE HONORABLE MAYOR BOBBY F.DURAN
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. REPORTS FROM CONSULTANTS/OTHERS
A. Taos Artists Organization Steering Committee, progress report on increase
in paid membership, the expansion of the data base of persons of interest,
support of Taos as a destination for lovers and buyers of visual art, support of
the community and our long range goals
B. Jill Cline,Taos Entrepreneurial Network Report
C. Peter Faye,Pueblo de los Suenos Homeowners Association
D. Georgia Page,regarding Smart Code
E. Matt Foster, Long-Range Planner, regarding Update to the Sustainable
Building Ordinance
Page 2 Special/Workshop Meeting-Agenda April 8,2008
® F. UNM Taos update and request for payment for Childcare Facility
Furnishings.
G. Jim Thompson, Engineer - Mr. Thompson, along with Mauro Rosales,
Buildings Director, presentation on the pool interior renovation projects to
the Council and brief them on the necessity of the renovations and the Action by Council
improvements that will be accomplished. Contract TT-95-155 with Thompson C-Consent Calendar
Engineering, Inc. in the amount of$14,430.00. R-Regular Agenda
H. Luis Reyes,update on command center . T-Tabled
5. MATTERS FROM DEPARTMENT HEADS/STAFF P-Public Hearing
A. Ron Yachinich, Convention Services Director C R T P
Approval for Jeanne Kitzman to travel to Long Beach, CA for 12th Annual
HSMAE Affordable Meetings West Trade Show June 10-12,2008 at the Long
Beach Convention Center. Total estimated cost of trip: $4,001.00
B. Francella Garcia, Grants Administrator
Approval and acceptance of Memorandum of Understanding TT-08-47 C R T P
between the Town of Taos and the Dream Tree Project to act as the fiscal
agent for legislative appropriation 07-L-G-5602 for the purpose of purchasing
and equipping a van. The fair market value on the 2008 Chevrolet Uplander
Mini-Van to be purchased with the legislative appropriation amounts to
$17,179.00 with a fair market rental value of$238.60 per month.
C. Francisco "French"Espinoza,Public Works Director
1. Review and approval to enter into signalization and lighting agreement C R T P
® between the Town of Taos and NMDOT for NM585. This agreement
would target the intersection of NM585 an NM68 for signalization.
Pedestrian crossing beacons and advanced hazard identification beacons
will be installed at Gusdorf Road, Weimer Road, and Camino de Colores
intersections. Lighting would be installed for all four intersections.
2. Review and approval to enter into contract between Woolpert Inc. and the C R T P
Town of Taos. Woolpert was awarded the contract from RFP 04-05-22 to
be renewed up to four years. This will be the fourth year of the contract.
Amount in budget is $53,607.54.
3. Approval and consideration of Out of State travel for Delilah Garcia, C R T P
Transit Superintendent to attend the 3rd Annual FTA Drug and Alcohol
Program National Conference in Orlando,FL between April 30th and May
2nd. Based on actual expenses. Expenses will be reimburseable by the
state as Administrative expenses.Estimated cost of trip: $1077.53
D. Eric Montoya,Administrative Fire Chief
Recommendation to approve purchase of a new Air Compressor with C R T P
Purification System in the Amount of $43,600.00 from Fire Service
Equipment. It is a Two Bottle Charging Station and a Horizontal Six Bottle
Cascade System with all Required Plumbing and Storage Rack to be
Delivered and Installed at the Taos Fire Department. Items needed are
required by NFPA and ISO for firefighter safety and for the filling of our
current air packs. As per bid 07-08-17 advertised in the Albuquerque Journal
® on March 16-17,2008 and the Taos News on March 20,2008.
Page 3 Special/Workshop Meeting-Agenda April 8, 2008
® E. Marietta Fambro,Finance Director
Approval of Resolution 08-19 Budget Adjustment Request - 1) General Fund C R T P
(11) - Increase Interfund Transfer Out and decrease Unreserved Fund Balance
in the amount of$20,000 to cover expenditures for Taos County Courthouse
Restrooms and $15,000 to cover additional costs for EIS. 2) Community
Grants Fund (30) - Increase Interfund Transfer In by $20,000 and transfer
from Economic Development - CIDirect project in the amount of$50,000 to
the Taos County Courthouse Restrooms project - total amount $70,000. 3)
Airport Improvements Fund (52) - Increase Interfund Transfer In by $15,000
and increase expenditures for additional costs for the EIS. 4) Wastewater
Treatment Fund (63) - Decrease Unreserved Fund Balance in the amount of
$10,000 to cover expenditures to purchase purification system at treatment
plant.
F. Mark Fratrick,Airport Manager C R T P
NDB (Non-Directional Beacon) deactivation; proposal to take the NDB out of
service.
G. Renee Lucero,Town Clerk C R T P
1. Consideration and approval of Transfer of Location of Club Liquor License
#8186/Application No. 548158 for Taos Yacht & Sports Club, Inc located
at 1109 Paseo del Pueblo Sur. C R T P
2. Consideration and approval of a special dispenser permit application for
® Liquor License No. 2660 (Shadow's Lounge & Grill) for DMC
Broadcasting, Inc. for the Mother's Day Music on the Park celebration to
be held at Filemon Sanchez Park on May 10 & 11, 2008 from Noon to 9:45
p.m..Up to 4,500 people are expected to attend.
6 MATTERS FROM TOWN ATTORNEY
A. Discussion on proposed Ordinance banning plastic bags C R T P
B. Discussion and approval of Resolution appointing a voting member and C R T P
alternate to the Taos Regional Landfill Board and Intergovernmental Council. C R T P
C. Discussion and approval of a modification to an existing JPA on membership
on the Taos Regional Landfill Board. C R T P
D. Discussion regarding Angus McGowen property condemnation.
7. MATTERS FROM TOWN MANAGER C R T P
Consideration and approval of Resolution 08-08 - Council Rules of Procedure.
8. MATTERS FROM MAYOR AND COUNCIL C R T P
Discussion on proposed Ordinance modifying classification of department heads.
9. EXECUTIVE SESSION
The Council will adjourn to go into Executive Session to discuss the
following: 1) Taos Pueblo Water Adjudication Review; 2) limited personnel
matters regarding the Public Relations Director; 3) limited personnel
matters regarding the Interim Town Manager; 4) limited personnel matters
regarding the Town Attorney; 5) pending or threatened litigation regarding
project participation agreements; and 5)Request For Proposals and contract
® negotiations for Alexander Gusdorf Eco- Park pursuant to NMSA 1978 10-
15-1-H. and 2., 7., and 6.
10.ADJOURNMENT
r
Page 4 Special/Workshop Meeting-Agenda April 8,2008
APPROVED:
Bobby uran,Mayor
• To request details on an agenda item please contact the Town Clerk at 400 Camino de la Placita,
Taos New Mexico, 87571 (505) 751-2005.
• If you are an individual with a disability who is in need of aid or service to attend and/or
participate in a meeting of the Town of Taos Council,please contact the office of the Town Clerk
at 400 Camino de la Placita, Taos New Mexico, 87571 (505) 751-2005 at least 24 hours in
advance.
• For copies of this agenda please pick-zip at Town Hall.