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HomeMy WebLinkAbout2021-06-15 Town Council Special Minutes �r I MINUTES Town Council Special Meeting Virtual Meeting June 15, 2021 4:00 p.m. (Note: Meeting was conducted in accordance with the Attorney General's guidelines and observed the Governor's executive orders and the Secretary of Health's public health orders.) 1. Opening Items A. Call to Order by the Honorable Mayor Daniel R. Barrone. The Honorable Mayor Daniel R. Barrone called the Special Meeting of the Taos Town Council to order at 4:02 p.m. B. Roll Call Ms. Francella Garcia, Town Clerk, called roll and a quorum was present. Those present were: Mayor, Daniel R. Barrone Mayor Pro Tem, Nathaniel Evan Councilmember, George "Fritz" Hahn Councilmember, Pascualito Maestas Absent/Excused was: Councilmember, Darien D. Fernandez Also Present were: Town Manager, Richard Bellis Town Clerk, Francella Garcia Town Attorney, Stephen C. Ross C. Pledge of Allegiance Councilmember Evans led the Pledge of Allegiance. D. Moment of Silence Page 1 of 6 Moment of Silence was observed, and a brief period of reflection was made by Mayor Barrone. E. Approval of Agenda Councilmember Hahn made a motion to approve. Councilmember Evans seconded the motion. The motion passed. The Councilmembers voted as follows: Ayes: Evans, Hahn, Maestas. 2. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval. A. Discussion, consideration, and possible approval of Amendment No. 3 to contract TT-19-126 (TT-21-90) with the Humane Society of Taos, Inc. dba Stray Hearts Animal Shelter for animal sheltering and care services in the amount of $100,000.00 inclusive of gross receipts tax, effective July 1, 2021 through June 30, 2022. (Police Chief John Wentz) B. Discussion, consideration and possible approval of Amendment No. 3 to contract TT-19-164 (TT-21-89) with Gizmo Productions, LLC for $64,000 inclusive of gross receipts tax for administration and meetings, website development and maintenance, and multimedia creative content production. (Marketing and Tourism Director Karina Armijo) Councilmember Evans made a motion to approve. Councilmember Hahn seconded the motion. The motion passed. The Councilmembers voted as follows: Ayes: Evans, Hahn, Maestas. 3. Matters from Staff A. Discussion, consideration, and possible approval of full closure of Taos Plaza on Saturday, June 26, 2021, for The Paseo Project to conduct a crosswalk project during the same time as the Farmers Market from 7:00 a.m. - 4:00 p.m. (Facilities and Special Events Director Mitch Miller) The Paseo Project Executive Director Matt Thomas stated he is requesting full closure of the Taos Plaza on the weekend of June 26, 2021. The Paseo Project has been making creative, artful additions to the plaza with crosswalk murals with the assistance of Facilities and Special Events Director Mitch Miller and the Taos Police Department without the closure of the plaza; however, after further discussion with Police Chief John Wentz, a full closure of the plaza is required to complete two additional crosswalk murals. It was suggested to combine the closure with the Farmers Market. Page 2 of 6 Mr. Thomas stated The Farmers Market agreed to include The Paseo Project in their Saturday morning activities; Therefore, they created a Community Day event. Nonprofit organizations will be invited to set up booths at the north side of the plaza. Mr. Thomas requested Town Council's permission to utilize the plaza, and he believes The Paseo Project event will be finished by 1:00 p.m. Taos MainStreet Executive Director Charles Whitson stated on June 10, 2021, every merchant on Taos Plaza who is open for business was informed of the proposed closure. Furthermore, merchants were asked how the Town and the Taos MainStreet can support their business when an event is at the plaza. Merchants were satisfied that they were personally given advance notice of the event. Furthermore, flyers were left with merchants to serve as a reminder of the event. Mr. Whitson confirmed there were no objections to the plaza's closure on June 26, 2021. Councilmember Hahn thanked Mr. Thomas and Mr. Whitson for the extra effort to establish a dialogue with the merchants at the plaza. He further added he hopes that businesses will have promotional activities to publicize their business. Mr. Whitson stated the Taos MainStreet would be more than happy to facilitate in- person communications with the downtown businesses. Councilmember Evans made a motion to approve. Councilmember Hahn seconded the motion. Facilities and Special Events Director Mitch Miller stated the Town does not have a permanent application, no insurance, and he does not know who the vendors are; therefore, he cannot support the plaza's closure for this event. Mr. Bellis stated due to time restraints, Mr. Thomas can provide a statement to Mr. Miller. In addition, the Taos Farmers Market can write a statement indicating this event is their activity which will be covered under their permit and insurance policy for that day. The motion passed. The Councilmembers voted as follows: Ayes: Evans, Hahn. Masetas. B. Discussion, consideration and possible approval for the partial closure of the Taos Plaza every Thursday between 3:00 p.m. and 8:00 p.m. beginning July 8, 2021, through August 26, 2021, for the Taos Plaza Live Summer Music Series. (Facilities and Special Events Director Mitch Miller) Mayor Barrone stated in the event restrictions are not lifted, the Council's approval of this item will be null and voided. Mr. Miller concurred. He further added there could be more stringent policies on mask wearing and social distancing depending on the public health order. Mr. Miller Page 3 of 6 clarified the closure of the plaza is for the eastern and southern sections of the plaza. Councilmember Evans made a motion to approve. Councilmember Hahn seconded the motion. The motion passed. The Councilmembers voted as follows: Ayes: Evans, Hahn, Maestas. C. Discussion, consideration, and possible approval of a change order for the purchase of the new Pierce Enforcer Class A Pumper from Siddons Martin Emergency Group in the amount of$70,902.37. These changes will be made through HGAC contract#FS12-19 pricing and paid with Fire Protection Fund carryover. (Fire Marshal Erik Oiesen-Vreeke) Fire Marshal Erik Oiesen-Vreeke briefed the governing body on the change order to purchase a pumper that will operate more efficiently for the Taos Fire Department. Mayor Barrone stated staff in the Taos Fire Department are knowledgeable on what is needed when responding to emergencies. He thanked the Taos Fire Department for their work to the entire community. Councilmember Evans made a motion to approve. Councilmember Maestas seconded the motion. The motion passed. The Councilmembers voted as follows: Ayes: Evans, Hahn, Maestas. D. Discussion, consideration and possible approval of Resolution 21-27; budget adjustment as follows: 1) Special Events Enterprise Fund increasing expenditures in the amount of $102,500 for the upcoming 4th of July event; 2) General State Shared GRT Income Fund - transfer out $463,347 to the 2009 NMFA PPRF Disadvantaged Program (Eco Park) Fund to pay off debt early; 3) 2009 NMFA PPRF DS Reserve - transfer out $199,411 to the 2009 NMFA PPRF Disadvantaged Program Fund (Eco Park) to cover a portion of early debt payoff; 4) 2009 NMFA PPRF Disadvantaged Program (Eco Park) increase revenues and expenditures in the amount of $662,758 in order to payoff debt early and 5) Fire Protection Fund - transfer $71,000 from operating expense to capital outlay to cover the cost of the change order associated with the new Pierce Enforcer Class A Pumper. (Finance Director Marietta Fambro) Finance Director Marietta Fambro presented Resolution 21-27 and provided a summary of the budget adjustments. Councilmember Evans made a motion to approve Resolution 21- 27. Councilmember Hahn seconded the motion. Mr. Bellis stated he would like to remind the Council this budget adjustment is consistent to the budget approved by the Council. The motion passed. The Councilmembers voted as follows: Ayes: Evan, Hahn, Maestas. Page 4 of 6 4. Matters and Reports from the Town Manager A. Matters and Reports from the Town Manager. Mr. Bellis stated that multiple capital projects are ready to proceed; therefore, there will be a Regular Town Council Meeting on June 22, 2021, at 4:00 p.m. Mayor Barrone stated it has taken staff a lot of time to get these projects to this phase, and he does not want them to be delayed. B. Coronavirus update by Town Manager Richard Bellis. Mr. Bellis stated the governor would like to reopen the state on July 1, 2021, and is encouraging everyone to get their COVID-19 vaccine with a one-hundred-dollar incentive. 5. Matters and Reports from the Mayor A. Matters and Reports from the Mayor. Mayor Barrone discussed the high fire danger in the region due to drought conditions. 6. Matters and Reports from the Council A. Matters and Reports from the Council. Councilmember Hahn provided updates on the Third Annual Invasive Species Lecture and Tour, the next scheduled Regional Landfill Board Meeting to discuss the pending decision on the operations of the Taos Recycling Center and the irrigation of Kit Carson Park. 7. Closed Executive Session Closed Executive Session was not conducted. A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2). B. Attorney's Report Concerning Closed Executive Session Page 5 of 6 C. Action on items discussed in Closed Executive Session (as necessary, by motion.) 8. Adjourn A motion was made by Councilmember Evans and seconded by Councilmember Hahn to adjourn the meeting. The motion carried unanimously and the meeting adjourned at 4:33 p.m. APPROVED: I� Da iel R. arrone May ATTEST: Francdlla R. Garcia, Town Clerk PLEASE NOTE: The Town of Taos video records all Regular, Workshop and Special Town Council Meetings. Videos can be viewed and downloaded from the Town's website at www.taosgov.com under the Town Clerk's tab. Citizens may also request a copy of a video for $5 per video via the online public records portal also located under the Town Clerk's tab on the Town's website. Additionally, the website provides access to view agendas, back-up documentation and minutes. Page 6 of 6 Tuesday, June 15, 2021 Town Council Special Meeting 4:00 p.m. VIRTUAL MEETING NOTE: This virtual meeting will follow the Attorney General's guidelines and observe the Governor's executive orders and the Secretary of Health's public health orders. The electronic format will allow the Town Council to conduct the meeting without being physically present and in accordance with the New Mexico Open Meetings Act. There will be no live audience nor officials present at the Council Chambers. This is entirely a virtual meeting. Members of the public wishing to participate can Livestream the meeting or view it in archived format on the Town's website taosgov.com. - https://www.taosgov.com/259/Public-Meetings---Live-Archive. Those wishing to comment before or during the meeting may submit comments or questions to Town Clerk Francella Garcia at fgarcia@taosgov.com 1. Opening Items A. Call to Order by the Honorable Mayor Daniel R. Barrone. B. Roll Call C. Pledge of Allegiance D. Moment of Silence E. Approval of Agenda 2. Consent Agenda - The items in the Consent Agenda below have been reviewed by the Mayor and the Mayor has placed these items on the Consent Agenda for the purpose of voting on all items with one vote. The items listed are for the Council's consideration and approval. A. Discussion, consideration, and possible approval of Amendment No. 3 to contract TT-19-126 (TT-21-90) with the Humane Society of Taos, Inc. dba Stray Hearts Animal Shelter for animal sheltering and care services in the amount of $100,000.00 inclusive of gross receipts tax, effective July 1, 2021 through June 30, 2022. (Police Chief John Wentz) B. Discussion, consideration and possible approval of Amendment No. 3 to contract TT-19-164 (17-21-89) with Gizmo Productions, LLC for $64,000 inclusive of gross receipts tax for administration and meetings, website development and maintenance, and multimedia creative content production. (Marketing and Tourism Director Karina Armijo) 3. Matters from Staff A. Discussion, consideration, and possible approval of full closure of Taos Plaza on Saturday, June 26, 2021, for The Paseo Project to conduct a crosswalk project during the same time as the Farmers Market from 7:00 a.m. - 4:00 p.m. (Facilities and Special Events Director Mitch Miller) B. Discussion, consideration and possible approval for the partial closure of the Taos Plaza every Thursday between 3:00 p.m. and 8:00 p.m. beginning July 8, 2021, through August 26, 2021, for the Taos Plaza Live Summer Music Series. (Facilities and Special Events Director Mitch Miller) Page 1 of 2 C. Discussion, consideration, and possible approval of a change order for the purchase of the new Pierce Enforcer Class A Pumper from Siddons Martin Emergency Group in the amount of $70,902.37. These changes will be made through HGAC contract #FS12-19 pricing and paid with Fire Protection Fund carryover. (Fire Marshal Erik Oiesen-Vreeke) D. Discussion, consideration and possible approval of Resolution 21-27; budget adjustment as follows: 1) Special Events Enterprise Fund increasing expenditures in the amount of $102,500 for the upcoming 4th of July event; 2) General State Shared GRT Income Fund - transfer out $463,347 to the 2009 NMFA PPRF Disadvantaged Program (Eco Park) Fund to pay off debt early; 3) 2009 NMFA PPRF DS Reserve - transfer out $199,411 to the 2009 NMFA PPRF Disadvantaged Program Fund (Eco Park) to cover a portion of early debt payoff; 4) 2009 NMFA PPRF Disadvantaged Program (Eco Park) increase revenues and expenditures in the amount of $662,758 in order to payoff debt early and 5) Fire Protection Fund - transfer $71,000 from operating expense to capital outlay to cover the cost of the change order associated with the new Pierce Enforcer Class A Pumper. (Finance Director Marietta Fambro) 4. Matters and Reports from the Town Manager A. Matters and Reports from the Town Manager. B. Coronavirus update by Town Manager Richard Bellis. S. Matters and Reports from the Mayor A. Matters and Reports from the Mayor. 6. Matters and Reports from the Council A. Matters and Reports from the Council. 7. Closed Executive Session A. The Council may conduct a Closed Executive Session to engage in a discussion of matters subject to the attorney-client privilege pertaining to threatened or pending litigation in which the Town is or may become a participant pursuant to NMSA 1978 Section 10-15-1(H)(7); to discuss purchase, acquisition or disposal of real property or water rights pursuant to NMSA 1978, Section 10-15-1(H)(8); and/or to discuss limited personnel matters limited to discussion of the hiring, promotion, demotion, dismissal, assignment or resignation of a Town employee or the investigation or consideration of complaints or charges against a Town employee pursuant to NMSA 1978 Section 10-15-1-(H)(2). B. Attorney's Report Concerning Closed Executive Session C. Action on items discussed in Closed Executive Session (as necessary, by motion.) S. Adjourn Page 2 of 2