March 7, 2018 Taos County E-911 Governance Board Meeting
Minutes for March 7, 2018
10:00 a.m. -11:00 a.m.
Executive Conference Room—Administration Office Taos County
Attending:Chairman/Taos City Chief of Police David Trujillo, Director E911 Taos Central Dispatch
Dominic Martinez, Taos County Office of Emergency Management Director Bobby Lucero, Questa
Chief of Police Nicholas Lamendola,Supervisor E911 TCD Laurie Weathers, Taos Pueblo Chief of
Police Gary Lefthand, Taos Pueblo DPS Administrative Assistant Elena Tafoya, Taos County
Emergency Medical Services Director Joaquin Gonzales, Taos Ski Valley Chief of Police Sammy
Trujillo
I.Welcome
Chief David Trujillo opened the meeting at 10:10 AM.
II.Approval of March 7,2018 Agenda
e Motion for Approval:Joaquin Gonzales
•2na Motion:Gary Lefthand
III.Approval of February 7, 2018 Minutes
*Motion for Approval: Gary Lefthand
•2na Motion: David Trujillo
IV. No Guest Speakers or Citizens Present.
V. Directors Report
A. Director Martinez- E911 will have to follow the Robert's Rules of Order for minutes.Will
need to go around the table for approval. Future meetings are expected to be more
organized and will be submitting a Resolution for the Open Meetings Act.The meetings
will be opened for the public and the minutes and agendas will be filed in the County
and Town Clerk Offices.
B. Dispatch- Director Martinez handed out 2018 calls that came into the center for the
month's of January and February. Director Martinez handed out a spread sheet which is
attached. (There is an error on the year at the bottom of the spreadsheet. It has been
corrected and handwritten by Elena Tafoya). Compared to 2017,the total number of
calls is more in 2018 by 5000 calls. More importantly, it's getting busier every year.
There are a lot more people coming from the outside in and a lot of the first responders
calling in as well. Calls from Officers requesting information over the telephone.
Dispatch will call EMS to give them a call if there's confidential information that they
don't want to share over the radio. if there's a threat at the schools,we will request that
the officers call dispatch over the telephone. Dominic is asking that everyone have
patience if you're calling on the telephone and id dispatch is extremely busy.They may
ask you to call back.
C. A Big Call-One of the dispatchers delivered a baby through dispatch with one of the
EMS from Questa. Laurie,the Quality Assurance Manager for the EMT program
conducted a quality assurance assessment on that call and the dispatcher scored a 90
out of 100.The dispatcher, Eliza Espinosa has been nominated for employee of the
month and she will be placed on the agenda for next Tuesday's Commissioner's
Meeting.
D. Laurie-there was a structure fire that occurred recently.The caller had gotten
disconnected and he mentioned that there were still people in the house.They were
able to get the caller back on the line and was confirmed that all the people had
evacuated the building.
E. Power Outage- in dispatch about two weeks from March 7, 2018 around 1:30 a.m.
complete power was lost for about one hour and a half.The battery back-up kicked on
but with ever thing else connected to it, the battery back-up was drained within 3-4
hours.The Facilities Managers will be checking the generators at least one or twice a
week to ensure proper amount of fluid are in the generators. Dominic wants to ensure
that this issue should never happen again.The Construction Manager is looking into
getting a bigger battery back-up system in case this happens again.
F. Dispatch Department is fully staffed now.There will be three dispatchers working on
the weekend with one of them being a Senior Dispatcher.
G. One employee out on Family Medical Leave. With the employee being on leave, it has
put a bit of strain on the department.The department may want to hire a temporary
employee to help fill the gap.
H. Finance Committee-JPA requires that contact information for the Finance Director from
each entity be given to the Finance Committee.
VI.Actions Items:
A. Adoption of Resolution for Open Meeting Act-We will need to adopt an Open Meetings
Act Resolution each year. Chairman Trujillo will present a draft for next month's
meeting. It will be voted and made sure that everybody agrees with it.The Resolution
will state when E911 will have a meeting and in what manner they will be conducted
and how the public will be notified.
"The Board shall annually elect one member to act as a Chair of the Board.The Chair
shall be entitled to a vote.The majority of the members of the Board or their alternates
shall constitute quorum and a majority vote of members present shall decide any issue.
Members of the board may attend the meeting by the means of a conference telephone
or other similar means of communication equipment.The Board shall meet regularly but
no less than quarterly upon the call of the Chair or upon the call of a majority of the
members of the board.The Board shall cause minutes of all meetings to be kept and
shall provide copies of said Board Meeting minutes to both the Town and County Clerks
for retention as public record.
Limitations-The Board shall not be involved in the day to day management of Taos
Central Dispatch."
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Vote for the adoption of Resolution for the Open Meeting Act to take place on the next meeting:
• Voted in favor and passed: Sammy,Joaquin, Gary, Laurie, Nicholas, Bobby, Chairman
Trujillo, and Dominic.
B. Discussion of Bylaws Update-Another requirement of JPA is that the Bylaws are
constantly updated and are up to par for what is being done.
Dominic-Bylaws have been forwarded to all board members.The bylaws need to be
undated, look over them and let me know if you would like to change anything, bring
concerns to the next meeting so they can get updated by Dominic and Laurie.
Vote to work on Bylaws:
• Voted in favor and passed: Sammy,Joaquin, Gary, Laurie, Nicholas, Bobby, Chairman
Trujillo, and Dominic.
C. Finance Committee Members- List of Committee Finance Members.
Motion for notification for contact information
Motion: Sammy
Second:Joaquin
Vote for finance Committee Members
• Voted in favor and passed: Sammy,Joaquin, Gary, Laurie, Nicholas, Bobby, Chairman
Trujillo, and Dominic.
VII.Vote for E911 Governance Board Secretary:
Chief Lefthand has been the "sit-in"
Motion: to continue to have Chief Lefhand as Secretary by Joaquin
Second:Sammy
• Voted in favor and passed: Sammy,Joaquin, Gary, Laurie, Nicholas, Bobby, Chairman
Trujillo, and Dominic.
Laurie-Would like to know if her sending the SKYE reports are working well with the departments
receiving them. SKYE reports are being sent to Taos Central Dispatch and Laurie distributes them to
the proper Law Enforcement Agencies.
Chairman Trujillo would like to include an Executive Discussion on the Agenda for Board Members if
there is anything else they would like to discuss to were topics can be brought up and the public
doesn't necessary have to be involved. It can either be tabled or discussed at the next board s
meeting.
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Vill. Future discussion from present agencies
• Sammy- Nothing
• Joaquin-Congratulations to Chief Sammy Trujillo's promotion
• Gary-Tribal Game Warden department has revamped their Resolution recognizing them as
part of law enforcement. Chief Lefthand would like to invite Director Cameron Martinez to
the E911 Board Meeting to introduce him to the JPA Board Members.
• Laurie-There is an inter-agency Wildland Meeting on Monday.
• Bobby-The Emergency Operations Plan has been approved and adopted by the County.The
Resolution is getting final revisions before it gets sent to clerk's office to get it stamped.
Mitigation Plan is still on the works and hoping to send it to FEMA next month.
• Chairman Trujillo- Need to activate NIBRS. NIBRS is a good reporting system for Law
Enforcement. If you become a NIBRS agency, they offer Federal Grants that you qualify for.
The program includes UCR reporting.
• Dominic-Now that we will be conducting as a Governance Board, if you have anyone within
your Government who wants to attend, inform them that it is a public meeting. You may
submit an email list to Dominic or Chairman Trujillo so that they may submit to the
Administrative Assistant so that she may send out an agenda. Also, if there is anything that
you may want on next month's agenda, please submit to Chairman Trujillo so that he may
include in the next agenda.
Date,Time and Place of Next E911 Meeting
• April 5, 2018 at 10:OOam—11:OOam in the County Commissioner's Chambers Taos County
VIIII.Adjourn—
•Motion to Approve: All
•2na Motion:All
Voted in favor and passed: Sammy,Joaquin, Gary, Laurie, Nicholas, Bobby, Chairman Trujillo, and
Dominic.
2018 Call Stats All Calls 911 Landlin 911 Cell Admin Calls
Month Calls Total Land Line Wireless Non Emg Calls
Jan 13039 440 2428 10171
Feb 12089 384 1517 10188
March 0 0 0 0
April 0 0 0 0
May 0 0 0 0
June 0 0 0 0
July 0 0 0 0
Aug 0 0 0 0
Sept 0 0 0 0
Oct 0 0 0 0
Nov 0 0 0 0
Dec 0 0 0 0
_D11"Year Total 25128 824 3945 20359
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