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January 30, 2019 Taos SEziUa��ep ..; 0 E911 Governance Board Meeting Minutes for January 30, 2019 Call to order and Roll Call—10:01am all agencies present Pledge of Allegiance- 10:03am Approval of Agenda for January 30th meeting— Motion to approve the agenda made by Chief Lamendola with a 2"d by Chris Medina. All in favor—motion passes Approval of minutes for December 5,2018 and December 19, 2018— Email out to group—Motion approve by Eddie Joe Abeyta with 2nd by Chief Lamendola—All in favor motion passes Citizens Forum—anyone wishing to address the board —no one present Directors Report—Dominic Martinez Telephone stats—Month of December—9663 call in to the Center- 275 were 911 landline—1,178 were 911 cell phone, 8,210 admin calls for a total of 126,387 telephone calls for the year.3857 were 911 landline—16,664 911 cell phones— 101,959 admin calls. 21,253 ahead of last year 2017—28,974 ahead of 2016—23,865 ahead of 2015. Will have January numbers at next meeting. Per agency breakdown will be emailed out to the agency at the request of the members Discussion on Vacant Positions—One dispatcher left job due to family reasons K. Fresquez is no longer with the Dispatch due to health issues. Interviews will be conducted—total of 4 applicants. Interview panel - Laurie, Becka, Sargent Garcia from PD. 911 Affiliate Meeting- Dominic attended 2 meetings—Dominic has been asked to become more involved in the group. House bill 157 (Rep. Dow is sponsor of the bill and is currently looking for a 2"d)hopes to create a 911 advisory board for the legislature, currently looking for sponsors. Currently a member of the Association of Counties and recently became a member of NM Municipal League Member. Do not want to taken away from DFA and moved to Department of Information Technology. They want to consolidate dispatch centers such as how State Police do their dispatching. Discussion on Pay Raises for Staff—Spoke with finance committee and received the go ahead and start negotiations with HR. HR and Finance are working on a Comp. Plan for the County. Went over and made changes in job descriptions. Will return in April for approval of the board prior to implementation of County Compensation Plan. E911 board makes recommendations to County Commission for pay raises. Board makes recommendations—County goes to DFA for approval for funding—Taos County is Fiscal agent for the E911 board—Finance committee is made up of finance directors of each government agency. Dominic can only go to Commission if Board recommends it. Board can go to County Manager with recommendations about Directors position. Full time IT position for Dispatch —Dominic and Laurie will handle small IT issues as the can and as Taos County hires another IT person for the County, that person will be tasked with being used for dispatch approx. 25%of the time. Amanda Archuleta will be attending the Academy for 3 weeks. Rebecca Rodriquez will be the weekend "accountability person"—Darian Trujillo will be going in April to the Academy. Preliminary Budget for FY 2020—Dispatch is beyond 3rd year of contract with Spillman and Advanced Comms. Dispatch will now have reoccurring maintenance costs—Waiting on NIBRS is not ready to be purchased, any entity that has funds ready please hold on to them for now. For April meeting Dominic will provide more on preliminary budget. Question by Chief Trujillo about "hooking up "with Espanola dispatch as they are using Spillman. Dominic want to use caution to make sure that their "security" is up to par to protect or system. Round Table Discussion EMS—Thanks to OEM for Pueblo Operation Sherriff—Thanks to Dispatch for handling multi county pursuit OEM —Safe operation at Taos Pueblo of removal of bariatric patient. Several entities participated. LEPC on Feb.14. In march there will be a PIO class -Jason Rael and Sherriff are PIO for Sheriff's office County Fire—New repeater in Costilla Town of Taos—JPA states that insurance must be provided for Board as well as independent council for the Board. Wondering if it is going to happen. Chief Trujillo recommends that per JPA meetings should be by an attorney. Chair Cordova will work with Taos County about getting an attorney and insurance as well. Questa—all Quiet Questa Fire—all quiet Ski Valley—Thanks for all the help and resources during the avalanche. Commissioner will be having a grieving meeting tomorrow. Taos Pueblo—Thanks to the responders for the operation at Taos Pueblo Action Items Discussion and approval financial quarterly report- Ending cash balances 2016- $242,678.84—2017— $322,833.12—2018- $356,864.63—currently for$914,000.19 Total Revenue for 2017 $452,642.90—2018—$1,183,320.84—Current budget- $1,699,183.82 Ending Cash Balance - $532,844.11 Reoccurring costs are increasing as well as well as expenditures as pointed out by Sheriff. Dominic seeking approval so the Lupe Martinez can present to the Commission. Topic being revisited about independent council to "eliminate the politics" from the group. Revisited issue of insurance for the Board. Sherriff advises that Board has grown to the point that these two items are now needed. Percurrent process must be followed. As fiscal agent the County will help to secure insurance and legal services. The County is now wanting to collect "administrative fee" of 5% revenues for services Chair Cordova will take the charge and meet with County resources to get covered. Motion to approve quarterly report made by Eddie Joe 2"d by Sammy. All approved. Discussion &Approval of Increase to approx. $81,008.30 for multiline insurance and unauthorized fire fund expenditure for Powerphone. During time that Joaquin Gonzales was acting as Fire Chief he made the purchase of Powerphone without approval of State Fire Marshall office—over$42,000. State Fire Marshall requires reimbursement of those funds. Each fire department should have paid equal amounts to purchase instead of lump sum from Fire Chief budget. Finance committee has copy of paperwork. This will appear as an audit finding on Fire Budget but no E911 side. This expenditure was made during prior JPA not under current JPA. Eddie Joe would like to have an attorney look at paperwork/situation for legal advice before voting to approve. He stated he is fine with County legal looking at it. Taos County Commission has already approved the BAR and the resolution approved per Lupe Martinez. Nothing has been paid out. Estimate of$40,000 for multi-line insurance—no final figure given from Association of Counties—for liability, equipment for e911. Motion to approve multi-line insurance made by Eddie Joe with 2"d by Sammy—Motion passes by the Board Motion to Table Fire Department reimbursement pending legal guidance made by Eddie Joe with 2"d by Chris Medina motion passes by the Board. Next Meeting—April 24, 2019 at 1000 at Taos County Executive Board Room. Motion to adjourn made by Eddie Joe 2"d by Sammy— Passed by Board.